Proposal: Meeting Structure

Executive Summary

I propose a meeting structure for our small team to find the right balance between efficiency and bonding in a remote environment. It consists of a tactical meeting to move the work forward as a whole, issue meetings to discuss speficic topics, a retrospective and socialising events.

Problem Description

Unfortunately I am not having as much time currently as I’d like to have to work on DevSociety and Coopreneurs. Therefore I am forced to spend my time efficiently. On the other hand, informal meetings and exchange is a way to build trust and community and are equally important. We need to find the right balance between structured and unstructured meetings.

Solution Proposal

Tactical Meeting (structured)

Focused on operational work

Weekly 1h

Agenda:

  • How is everybody? (max. 10 min)
  • Collection of open agenda points and new proposals
  • New Proposals
  • Review existing Work-Proposals (If discussion goes longer than 10 minutes → Issue Meeting)
  • Open Agenda

Issue Meeting (un-structured)

Focused on issue specific work.

Everybody that needs to be involved.

Open Agenda

Retrospective (structured)

Bi-weekly 1h

Agenda:

  • Describe the last two weeks in three words.
  • What went well?
  • What needs to be changed?

Socialising (un-structured)

To bond.

Monthly

Could be remote:

  • cooking
  • pizza eating
  • beer drinking
  • online card game
  • whatever

Meetup Group

To get in contact and meet new and interested people. It's a space for everybody to join and to learn more about the Coopreneurs

Monthly

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